iGracias Histories

iGracias built in conjunction with the establishment of the Telkom University, Telkom University was formed from the merger of four institutions of higher education under the Yayasan Pendidikan Telkom (Telkom Foundation). Telkom University was formally established on July 17, 2013 by the Minister of Education and Culture 270/E/O/2013 on approval of the merger of the three institutions, namely Telkom Institute of Technology (IT Telkom), Telkom Institute of Management (IM Telkom), and Telkom Polytechnic. But then the decision was amended by Decision 309/E/O/2013 states that Telkom School of Art and Design (STISI Telkom) merged to become part of the Telkom University.

Due to any educational institution previously had a system of mutual information with different characteristics ranging from applications to infrastructure and has been running long enough. Each application has its own platform to match the needs and capabilities of each institution. The construction of iGracias should be able to accommodate all the data from each institution, an application that can receive data from different BISPRO (business processes). Beyond the data, the resources of each institution should still be used before and are used to form a new platform.

Mengakomodasi kebutuhan 4 lembaga pendidikan yang berbeda

IT Telkom Bandung (sebelumnya STT Telkom Bandung) – teknik
IM Telkom Bandung (sebelumnya STMB) – ekonomi manajemen
Politeknik Telkom Bandung – vokasi
STISI Telkom Bandung (sebelumnya STISI) – seni

Perbedaan Latar Belakang Sumber Daya

Infrastruktur.
Platform dan Arsitektur.
Aplikasi Sistem Informasi.
Sistem basis data.
Kapasitas Bandwidth.
Kepemilikan Rencana Strategis Teknologi Informasi.

Transformasi dan Integrasi

Penyatuan sumber daya manusia.
Integrasi Data.
Pengembangan aplikasi baru (dinamakan iGracias).
Penggunaan aplikasi secara paralel (lama dan baru).
Pembersihan data.
Sosialisasi secara intensif.

Featured Works

  • Sosialisasi Lisensi Adobe
    June 26, 2019
    Adobe License Socialization and Workshop
    Latest News
    Telkom University has an official Adobe CC license that can be used specifically for Computer Laboratories on campus. This...
  • User Manual Curriculum Application
    March 13, 2019
    User Manual Curriculum Application
    Product
    Creating New Curriculum Terms and Corequisite Course will appear after filling Codes. Press Submit if the data has been fully...
  • Hak Privilege
    March 6, 2019
    Privilege-Registration Application (Admin)
    Product
    Download file here .docx, .pdf
  • Pemantauan Informasi Mahasiswa
    February 27, 2019
    Monitoring of Student Information-Registration Application (Admin)
    Product
    Monitoring Student Information - Registration Menu This menu serves to know and manage the particular student Choose Student Features to get the...
  • Pengelolaan Mahasiswa
    February 20, 2019
    Student Management-Registration Application (Admin)
    Product
    Student Management - Student List Feature to change the status of students into the alumni in one by one Student Management...
  • Pengelolaan Registrasi Mahasiswa
    February 13, 2019
    Management of Student Registration-Registration Application (Admin)
    Product
    Registration Management - Registration Status Facility to determine registration status information based on study program, the registration (pre-registration, registration finals,...
  • Pembuatan Jadwal
    February 6, 2019
    Create Schedule-Registration Application (Admin)
    Product
    Scheduling courses can be done two ways, namely through import-export facility and adding directly to the system. Some steps...
  • Pengaturan Registrasi
    January 30, 2019
    Registration Setting-Registration Application (Admin)
    Product
    In the scheduling system, there's setting the permissions to regulate the registration, which is on the menu Settings -...
  • Penambahan Matakuliah Tawar
    January 23, 2019
    Add Course-Registration Application (Admin)
    Product
    The data required to add a course that offers: Curriculum Year Study Program...
  • Alur Registrasi Maba
    January 16, 2019
    Admissions Application
    Product
    5
    The flow of new student registration : 1. Pay the cost of education a. the bank will give you a token to...
  • January 8, 2018
    Wahyu Hidayat, S.T., M.T.
    Staff
    Name : Wahyu Hidayat, S.T., M.T. Position : Assistant Manager of Non Academic Development Information System Job Description  and Responsibility :...
  • Aditya, Web Programmer
    January 8, 2018
    Aditya Muhammad Noor Sehabudin, A.Md.
    Staff
    Name : Aditya Muhammad Noor Sehabudin, A.Md. Position : Web Programmer Job Description and Responsibility : Coding, testing and evaluation of applications and web-based systems information accordance with the...
  • November 15, 2017
    Awareness Training ISO 27000
    Latest News
    Awareness Training ISO 27000 was held on Sep 18-19, 2017, in Meeting Room, Building D, Floor 2nd. The speaker of this training...
  • November 1, 2017
    Information System Directorate Coordination Meeting
    Latest News, Meeting
      Information System Directorate coordination meeting was held on September 11, 2017, in Video Conference Room, Building D, Floor 2nd,...
  • August 28, 2017
    SSO Socialization for New Students 2017/2018
    Latest News
    SSO socialization for nwe students 2017/2018 was held on 2nd-9th August, 2017, in Building K (Damar), Telkom University. Socialization...
  • August 22, 2017
    Workshop of Surveillance ISO 20000-1:2011 Preparation
    Latest News
    Workshop of surveillance ISO 20000-1:2011 preparation was held on May 3rd, 2017, in Training Room, Floor 2nd, Bandung Techno...
  • July 14, 2017
    Information System Directorate Coordination Meeting
    Latest News, Meeting
    Information System Directorate coordination meeting was held on April 17th, 2017, in Video Conference Room, Building D, Floor 2nd,...
  • July 11, 2017
    Information System Directorate Coordination Meeting
    Latest News, Meeting
    Information System Directorate coordination meeting was held on April 10th, 2017, in Video Conference Room, Building D, Floor 2nd,...
  • July 10, 2017
    Information System Directorate Coordination Meeting
    Latest News, Meeting
    Information System Directorate coordination meeting was held on March 20th, 2017, in Video Conference Room, Building D, Floor 2nd,...
  • July 10, 2017
    Information System Directorate Coordination Meeting
    Latest News, Meeting
    Information System Directorate coordination meeting was held on February 27th, 2017, in Video Conference Room, Building D, Floor 2nd,...

Pergantian Struktural di Direktorat Sistem Informasi

“Manager OPSI”

jason-bloggsBani Setiaji – 2013

“Manager INTEN”

joe-bloggsDahliar Ananda – 2015

“Manager RISBANGSI”

joe-bloggsKemas Rahmat Saleh Wiharja – 2016

“Direktur SISFO”

joe-bloggsYanuar Firdaus – 2013

“Manager RISBANGSI”

joe-bloggsKusuma Ayu – 2013

“Manager INTEN”

joe-bloggsDedy Rahman Wijaya – 2013

Perencanaan.

Human Resources

The establishment of the Directorate of Information Systems (SISFO) under 1st Vice-Rector of Tel-U, to transform units SISFO from previous institutions to be more integrated in collecting electronic data from the applications prior institutions. Import data, cleansing the data from the old application to iGracias already underway when the declaration of unification of educational institutions under YPT in August 2013. iGracias must already be actively used (start operated to endorse campus services) when the legality of the establishment of the Telkom University issued by Kemenristekdikti in September 2013.

Formation of human resources of previous SISFO  institutions involved in the development iGracias (included in the HR of Directorate SISFO) in order to obtain information about the system information even cultural use of information systems at the previous institution.

Obstacle

The most common obstacle:

During the development process often occurs constraints that is due to the agency through management units are still searching for the most appropriate business processes, so that the application side is still not stable, they do adjust demand changes institution/administrative management units. Dynamic and sustainable changes that sometimes makes the end-user confusion (students, faculty, and administrative staff), especially when the socialization also done too late. All of these things make the people lazy to use iGracias.
For now live production, the obstacles often faced is that the user is not much familiar with iGracias system, so what to do what you can and that is not for a user not everyone understood. It could also be because they do not read manualbook in iGracias. It made there are some data is not loaded as it should.
The new discovery of bugs in the application, so that when used is not running properly. And it makes people reluctant to use iGracias.
Not all zoned area has an internet network also become an additional obstacle most frequently encountered, the user complaint can not access iGracias or perhaps when disconnected access.

Implementation

In the implementation iGracias also experiencing some constraints, so development of iGracias is very dynamic follow the flow of business processes which is still a lot of change. Each institution previously had a business process that is different, so for the first half year previous organization’s application was still used in parallel in conjunction with the use of iGracias, we do this to support the admins that usually enter the data, still can input data in accordance habit if they do not understand with iGracias.

The change from 4 higher education institution into 7 Faculties with 27 Prodi (Program Study) influencing the policy of standard data in iGracias, with the passage of time, institution eventually agreed to make standard for each faculty and the study program, for example in terms of standard of value. Due to the parallel old applications still used and still in the process of searching for the most appropriate business processes. With the architectural differences between the old application with iGracias, on the technical side of information systems, it makes the work harder to do the cleansing of the data so that the data is contained in iGracias always accurate and integrate reviews these systems to be user friendly, easy to understand, and make people want to use it.

The usage habits of Information system technology of the old institutions (different cultures) makes socialization approach to every faculty, study program, even a little unit, made with a different approach, and it takes time and effort for a long time.

Problem Solution

Organizations establish business processes that have been agreed.

Made information systems development plan for the next few years as outlined in the strategic plan.

In the documents governing their standard framework, in iGracias development, construction of structures and master data, management and development of infrastructure to support iGracias, a development plan within iGracias modules per year, and management of digital content.

The use of standardized iGracias in campus regulations, so that it becomes mandatory and comprehensive on campus, so that no activity data not captured in iGracias.

IGracias socialization is done continuously at every opportunity activities of the institution/unit, and evaluated periodically.

Institutions are setting targets for each accomplishment, so any development iGracias will follow the agency’s plan, adjusting to the needs and capabilities of the institution.

Every human resources to develop iGracias, included training routine periodically, to keep up to date on the development of information and communication technologies.

What is iGracias July 22, 2016